Executive Personal Assistant to CEO - Premium Automotive Industry

Join Cars & Trucks Collection Pte Ltd, a leading provider of premium vehicles in Southeast Asia, as we expand our operations to the vibrant heart of Bali. We’re seeking a highly organized, proactive Executive Personal Assistant to support our CEO in managing both operational and strategic tasks. In this role, you’ll be the backbone of our CEO’s daily operations, ensuring seamless coordination between the executive team, stakeholders, and the broader organization. Based in Kuta, Badung, Bali, this is an exciting opportunity to be part of a dynamic and growing team.

As our Executive Personal Assistant, you’ll handle a wide range of responsibilities, from managing schedules and travel arrangements to assisting with high-level meetings and communications. You’ll need to be adept at using tools like Microsoft Office Suite, Google Workspace, and other relevant software to streamline processes and maintain efficiency. This role offers significant growth opportunities and the chance to work in a fast-paced, innovative environment.

If you’re a detail-oriented professional with a strong background in administrative support and a passion for the automotive industry, we’d love to hear from you. Join us in shaping the future of premium vehicle sales in Southeast Asia.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO’s schedule, including travel arrangements, meeting logistics, and event planning.
• Assist in preparing and presenting reports, briefings, and presentations for the executive team.
• Handle correspondence, including emails, calls, and meetings, ensuring high-level communications are efficient and effective.
• Coordinate with internal teams and external stakeholders to support the CEO’s initiatives and projects.
• Maintain and update the CEO’s calendar, contacts, and other administrative records.
• Assist with the preparation of travel documents, including visas and itineraries.
• Support the CEO in managing their inbox and prioritizing tasks to ensure maximum productivity.
• Assist with the organization of executive meetings and ensure all necessary materials are prepared and distributed.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Administrative Science, or a related field.
• Minimum of 5 years of experience in executive assistance or administrative roles, preferably in a corporate or business environment.
• Proven track record of managing high-level communications and coordinating complex projects.
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong interpersonal and communication skills, with the ability to build and maintain professional relationships.
• Fluency in English, with additional language skills an advantage.
• Ability to work independently and as part of a team in a fast-paced environment.

🛠️ Keahlian

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